Managing Accounts

Creating and Modifying State Users

Creating an Account

To create a state user account, click the Admin link at the top right of any EVAAS page. In the Admin menu above the list of users, select Create a New User and enter the requested information.

Entering Basic Information

Employee ID: The Employee ID must be entered for users to be granted access to teacher reports. If the Employee ID is not entered, you cannot include teacher reports in the account's permissions. If the user does not need access to teacher reports, you can leave the Employee ID blank.

State Teacher Summary: This option grants access to the individual teacher reports for all teachers in the state. To include this option in the account's permissions, you must enter the user's correct Employee ID.

Account Management: This option grants the user access to the account management tools in the Admin section.

• State admin, district admin, and school admin accounts automatically have the account management permission.
• A state user with the account management permission can create, modify, and deactivate accounts for state users who do not have the account management permission and all district admin accounts.

• State users with the account management permission are given access to all reporting for the state. An option to remove access to all reports, but retain account management, is available when you create or modify the user's account.

School Teacher Summary: This option grants access to the individual teacher reports for all teachers in the school. To include this option in the account's permissions, you must enter the user's correct Employee ID.

Assigning Access

On this page, select the districts and schools that the user should be able to access in the reporting. When you choose a district, the user will be able to view all district reports for that district and all school reports for all schools in that district. When you choose an individual school, the user will be able to view all school reports for that school.

Student Report Access: If you choose Yes, the user will be able to view all student reports for the districts and schools you've included in the user's assigned access.

Confirming Selections

Use the confirmation page to verify the selections you made.

Send email to user: This box is checked by default. If you leave it checked, the user will receive an email with a description of their account permissions and their account credentials when you finish creating or modifying the account.

Modifying an Account

To modify an admin account or a user account, navigate to the list of users, click on the user's name, and follow the instructions on each page. For more information, refer to the steps above for creating an account, beginning with the Basic Information page.

Modifying Access

School admin account holders automatically have access to all school and student reports in their own school. Access to additional reports can be assigned, including district reports, school reports for other schools, and student reports for other schools. When you choose a school in the Available Schools list, the user will be able to view all school reports for that school. To also grant access to student reports at the selected schools, check the box below the list of schools in the Assigned Additional Access list.

District users with the account management permission cannot see or manage the accounts of other district users with the account management permission.