Table of Contents

Add a student to a roster

Follow these instructions if you had instructional responsibility for one or more students who do not appear on your roster.

At the top of the roster, click Add Student. The Student Search window opens.

  1. Use the fields on the Student Search window to specify your search criteria.
  2. To find one student, enter the student's last name or the Student ID. It is not necessary to enter both. To find multiple students at once, leave the name and Student ID fields blank, and select other school options.

    The student ID field requires 10 digits. If a student ID has fewer than 10 digits, add zeros at the beginning of the number until you have 10 digits. For example, if you have the ID as 12345678, enter 0012345678.
  3. Click Submit. The student search returns students across the state who meet the criteria you selected.
  4. In the search results, select the check box next to each student you want to add.
  5. Click Add Selected Students. The students appear in your roster, and the Edits icon appears in the Edits column for that student. Click the icon to view all changes for that student.

What to do if you cannot find a student

  • Verify that you spelled the student's name correctly.
  • Search again on fewer letters. For example, instead of "Smithers" try "Smi."
  • Leave some fields blank to widen the search parameters.
  • If you limited your search to a single school or district, select All Districts to search statewide.

A student who enrolled in a school after data was pulled from PowerSchool doesn't appear in the Student Search results until an enrollment update including that student is released.

Students added to PowerSchool by these datesAre released by
To be announcedTo be announced
To be announcedTo be announced
To be announced

To be announced

When students are added to EVAAS, they are not automatically added to rosters. Follow these steps to add a student to a roster.

What to do if a student is not in the Student Search results

If you are a teacher

  1. If the student enrolled at your school before one of the submission dates in the table above, contact EVAAS Technical Support. Otherwise, skip this step.
  2. Verify everything else on your rosters.
  3. When you click Submit All Rosters, you will see a confirmation window that contains space for you to enter a message. Use this space to list the missing students. EVAAS includes your message in an email to the School Administrator or School Roster Approver and displays it on the school's Roster Verification Summary.

If you are a School Administrator or School Roster Approver

  1. If the student enrolled at your school before one of the submission dates in the table above, contact EVAAS Technical Support. Otherwise, skip this step.
  2. Contact a District Admin or District Roster Approver to verify the student has been added to the next enrollment file.

If you are a District Admin or District Roster Approver, verify the student has been added to the next enrollment file.

Students who were entered in PowerSchool after To be announced will not be available in student search, and do not need to be included in Roster Verification. Also, students who enrolled after the testing window opened for your district do not need to be included in Roster Verification.